When you think about formal meetings, you may imagine a meeting that has an agenda that is strict, a designated speaker, and a strict procedure. One could note notes in a formal manner and follow a specific structure. These conventions may not be present in informal meetings.
The topic of the discussion will determine the atmosphere and the way that people interact during the meeting, whether they are voting or chatting. A meeting that has the sole issue of old work and loose ends can be a great chance to discuss important issues that have been left unfinished and how they could impact future work. A meeting with a topic of new business plans could be a great chance to discuss these initiatives, and assess how they will fit into the overall strategy of the company.
It is crucial for participants to feel comfortable expressing their opinions and not be concerned about how they will be perceived. Think about asking a person who is hesitant to speak to elaborate on a topic that was brought up by a group member. This will help keep the meeting focused on the discussion itself rather than a clash of personalities. As the meeting progresses, it is crucial to ensure that the conversation remains on-topic and the quorum of participants is in attendance. It is beneficial to follow-up with the participants following the meeting to ask for feedback. This will reinforce their importance in the outcome of the meeting.
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